What happens to entries after approval

For members, managers and admins

This page explains what changes for your time entries once they are included on a timesheet, and how a mistake is corrected afterwards. It is for every role, because the lock affects everyone’s entries; the correction itself is done by a manager or admin.

Entries lock when a timesheet is submitted

Time entries start out freely editable. When a timesheet that includes them is submitted, those entries are locked: they can no longer be edited or deleted, by you or by anyone else. This is deliberate. A timesheet is the number your client sees, so once it has been submitted it must not change underneath it.

On My week, a locked entry shows a small lock icon beside its duration, and its menu offers View instead of Edit and Delete. Opening it shows the entry read-only, with the reason it is locked — for example This entry is on a submitted timesheet, so it can’t be edited or deleted. — and the timesheet that holds it. A manager or admin gets a link to open that timesheet; anyone else sees its reference and is asked to talk to an admin if it needs to change.

How corrections work

A submitted timesheet is corrected by voiding it. A manager or admin voids the timesheet, giving a reason. Voiding releases its entries, so they can be fixed and included in a later timesheet. The original timesheet is kept as history but is no longer a live number.

Voiding is available to managers and admins; members cannot void a timesheet themselves.

Who can do what

Role	Can edit entries before submission	Can void a submitted timesheet
Member	Their own entries	No
Manager	Any entry in the organisation	Yes
Org admin	Any entry in the organisation	Yes

See Roles and permissions for the full matrix.

Next steps

• Timesheets overview — how a timesheet moves from draft to submitted to approved.
• Edit or delete an entry — changing an entry before it locks.
• Submit, approve, reject or void a timesheet — the manager and admin steps.